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Top 5 Benefits Of Web Conferencing Tools

Today, many organizations are opting to transform their workplace into a “virtual workplace” with the rise of the concept of work from home. This approach has further become inevitable owing to the expansion of diversified workforce residing in different parts of the world. There has also been a rise in on-demand access to training and learning material.

With web conferencing tools, the employees are able to connect, coordinate, and collaborate despite being physically apart. They can connect via online meetings or webinars where they can get involved in discussions, deliver presentations, raise questions, and share important information in real-time.

Adobe Connect app is one such web conferencing tool that enables online instructors and teams to recreate physical classrooms in virtual space. It is a cost-effective, secure, and powerful tool to bring the entire team together.

Some other benefits of web conferencing tools are:

  1. Reduce training cost

With the use of web conferencing tools, your organization can save a lot of money which otherwise would have to be spent on rents of buildings, arranging and paying for training venues, electricity and water bills, paying exorbitant fees to instructors (who can be an outsider or an in house subject matter expert), buying printed training materials, traveling cost, etc. 

When the employees and other team members meet virtually, they just need an internet connection and a mobile device. 

Also, the organization can easily accommodate a larger audience which may have not been possible in the enclosed boardrooms.

  1. Time-saving

Adoption of web conferencing tools can save your time as you no longer need to do business trips, rush to the office for attending board meetings, and fear missing your flight or train. This again saves your traveling cost. 

The employees of the organization and their leaders can do a face-to-face interaction online at their own comfort, anytime and anywhere. 

  1. Increased collaboration

Web conferencing tools can do wonders for your organization, as it not just connects the entire team but also promotes collaboration. This is particularly useful when employees are spread across geographies, time zones, and cultures. It offers flexibility to either schedule online meetings or even conduct impromptu meetings in case of emergency. 

In fact, you can use it for business meetings for giving product and services demonstrations, HR can use it for holding company meetings, and a marketing team can use it for brand building and reaching out to customers. 

You’ll be able to make use of polls, Q&A sessions, status options, chat boxes, and plenty of additional options that ensure your communication and collaboration moments are always on point.

  1. Easy access to resources

Web conferencing tools can be used for setting up online meetings or webinars where everyone can share important documents, PDFs, presentations, and so on. 

  1. Enhanced accessibility to learners with disabilities

Here, accessibility means making the software or technology available and usable for everyone, including learners who are visually impaired, have hearing problems, and can hardly walk.

Presently, many companies are developing web conferencing tools that can reduce navigation complexity for learners with disabilities. For example, Adobe connect provides shortcuts to learners with disabilities like- navigation through pods, keyboard shortcuts for handling meetings, accessing the main menu by pressing keystrokes (like Ctrl+space), etc. This ensures that every employee of the organization is treated alike.


Today, the adoption of web conferencing tools has become a necessity for every organization as it brings the entire organization on the same page. It ensures that employees are in touch with each other and doesn’t feel socially isolated. By allowing a smooth interaction, social learning is also promoted as everyone gets an opportunity to talk and share their ideas. 



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